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Construction agent

Change order log

Every change order logged, priced against the contract, chased for approval and carried into the budget, so you always know where each one stands.

Built from our Request intake agent, set up for change orders and their approvals.

  • $12,500 fixed
  • Live in 3 to 6 weeks
  • Yours to keep
Let’s build your agent How it works
The review screen for Change order log: four items, three done, and one (Waiting 12 days) waiting for the owner’s rep, who is asked: Approve change order 12 for $18,400?
How it works

From the architect’s sketch to a line in the budget.

Here’s a typical run, step by step: what automation handles, what the agent does, and the calls that stay with your team.

The workflow for Change order log, in 5 steps. It starts with “A change is asked for” and ends with “Approved and in the budget”. Each step lists what automation, the agent and your team do there.
Change order logA typical run
Starts withA change is asked forThe architect issues a revised storefront detail for Harbor Point, phase 2, and asks what it will cost.
The agent: Reads the architect’s revised detail and the cover note, and writes down what changes on the storefront and where.
Automation: Gives it the next number on the job, logs it as open against Harbor Point, and starts counting the days.
~8h/mo

Step 1 of 5Log the request

  • The agent

    Reads the architect’s revised detail and the cover note, and writes down what changes on the storefront and where.

    A revision arrives as a clouded drawing and a two-line email. What changed is inside the cloud.

  • Automation

    Gives it the next number on the job, logs it as open against Harbor Point, and starts counting the days.

    Numbering is a counter, and the open date is today.

Reads
  • Project tool
  • Shared inbox
Writes
  • Change order log

~8 hours a month back

The agent: Compares the revised storefront with the drawings and scope you priced, and shows the PM it wasn’t in that set.
~12h/mo

Step 2 of 5In scope or not

  • The agent

    Compares the revised storefront with the drawings and scope you priced, and shows the PM it wasn’t in that set.

    Whether it’s a change or work you already owe turns on a sheet, a spec line and sometimes an old email.

Reads
  • Project files
  • Contracts
Writes
  • Change order log

~12 hours a month back

Where teams differThe contract may spell out what counts as a change, or lean on the drawings and whatever was agreed on site.

The agent: Builds the price from the glazier’s quote, your labor and your markup, $18,400, and notes the four days it adds to the facade.
~20h/mo

Step 3 of 5Price it

  • The agent

    Builds the price from the glazier’s quote, your labor and your markup, $18,400, and notes the four days it adds to the facade.

    Sub quotes come as PDFs, emails and a number on a call. None of them arrive in your format.

Reads
  • Shared inbox
  • Construction ERP
Writes
  • Change order log

~20 hours a month back

Where teams differMarkups can be one rate on everything, or one for your own crews and another for subs.

Automation: Routes CO 12 by size, then follows up on a schedule until someone answers.
IfYour team: Approves $18,400 and the four extra days, or asks for a cheaper storefront option before saying yes.
~10h/mo

Step 4 of 5Get a yes

  • Automation

    Routes CO 12 by size, then follows up on a schedule until someone answers.

    Who approves what is set by dollar amount, say $10,000 for the PM and more for the owner’s rep.

  • Your teamIf over the PM’s $10,000

    Approves $18,400 and the four extra days, or asks for a cheaper storefront option before saying yes.

    Four more days on the facade and $18,400 of the owner’s money is the owner’s call, not the site’s.

Reads
  • Change order log
Writes
  • Change order log

~10 hours a month back

Automation: Adds $18,400 to the contract and the budget, and the glazier’s share to their commitment, so both can bill it next.
~8h/mo

Step 5 of 5Carry it through

  • Automation

    Adds $18,400 to the contract and the budget, and the glazier’s share to their commitment, so both can bill it next.

    Once it’s approved, the amount and the lines it touches are known. Nothing is left to interpret.

Reads
  • Change order log
Writes
  • Construction ERP

~8 hours a month back

Ends withApproved and in the budgetCO 12 is logged at $18,400 with four days added, and the budget and the next pay app both carry it.
Total~58h/mo

What changes

Each change order is logged, priced your way, sent to whoever can approve its size and followed up until it’s answered. The budget is right by the next pay app.

  • 3steps automated
  • 3steps for the agent
  • 1call kept with your team

Pick any step to see what happens there and why it sits in that lane.

What it could be worth

~58 hours a month back

$48,700 a year in time

For a builder handling about 45 change orders a month across its jobs, at $70 an hour. We work out yours from your own volumes before you sign.

Let’s build your agent
What we customize with you

One proven agent, plugged into how you work.

Every team does this job a little differently, so we set these five with the people who do it today. We’ve done this in dozens of businesses, so we know where teams usually differ and ask about those first.

The agent

Same for every client
  • Follows the same proven steps
  • A person on every exception
  • Every decision logged
  • Tested on your past work first
  • Never approves a change order

  1. Your systems

    Where the work comes in, and where the result goes.

    For this agentChange orders from your project tool, budgets in your construction ERP.

  2. Your rules

    The limits and exceptions it works to.

    For this agentHow you price a change, and the limit each person can approve.

  3. Your team

    Who signs off, and who covers when they’re away.

    For this agentThe PM up to $10,000, the owner’s rep above it.

  4. Your channels

    Where your team hears from it.

    For this agentEmail with the backup, a weekly list of everything open.

  5. Your output

    What it hands back, in the format you already use.

    For this agentA logged change order, and a budget that already includes it.

Reviewing pay apps, building the owner’s draw, and RFIs and submittals are their own agents in this catalog.

What you get

The agent, and everything that keeps it working.

  • The agentRunning on your systems, under your rules.
  • The review screenWhere the exceptions land for your PMs and the owner’s rep.
  • Your rulebookYour limits, exceptions and who signs off, in one place, often for the first time.
  • A test reportYour past change orders, run through it and checked against the number.
  • The runbookHow it works, what to check, and what to do if it stops.
  • 30 days of tuningAfter it goes live, through a full month of your real change orders.
The number we agree

Average days a change order stays open. We measure it before we start, and again at day 30.

How we get there

Live in 3 to 6 weeks. About seven hours of your time.

We do the building. Your side: access, the change orders from two recent jobs, and a short weekly check-in.

  1. Before kickoff

    We send the access checklist.

    You, 2 hours. Access, an owner, and the change orders from two recent jobs.

  2. Weeks 1 to 2

    We connect your systems and set it up.

    You, 1 hour. Walk us through your rules.

  3. Weeks 2 to 4

    We test it on your past change orders.

    You, 1 hour. Review what it flagged.

  4. Weeks 3 to 6

    It runs beside your team, then goes live.

    You, 1¼ hours. Work from the review screen.

Then 30 days of tuning, with a short check-in each week, about two hours of yours. At day 30 we show you the number and hand everything over.

After it’s live

It keeps running whether or not we stay.

  • It runs in your accounts

    Your cloud, your systems, and an AI account in your name, billed by the provider at their rates.

  • Changes in the first 30 days are included

    A new rule, a changed limit, someone new signing off. That’s what tuning is for.

  • After that, your call

    Your team edits the rulebook, the care plan covers it, or a bigger change is quoted first.

Questions

About this agent.

Who decides whether something is a change?
The contract and drawings for that job do. The agent sets out the evidence, and anything unclear goes to the PM.
Does it price change orders?
It prices them the way your team already does, with your rates and markup. The PM or the owner’s rep approves every one, depending on its size.
Our process isn’t quite like this. Will it still work?
That’s the usual case. The job looks the same in most businesses, but the details never do. We map how your team does it today, then set the rules, systems and approvals to match. That’s what most of the 3 to 6 weeks are for.
How do we agree the number?
Together, before any work starts. For this agent it’s the average days a change order stays open. We measure it before we start, and again at day 30.
What does it cost to run once it’s live?
Hosting and AI, paid straight to the providers, not through us. It usually runs 5x to 25x cheaper than doing the same work by hand, and we work out your figure from your real volumes before you sign.

Want every change order chased to an answer?

Tell us how your team handles change orders today. We’ll show you this agent on examples like yours, and whether it fits the fixed price.

Let’s build your agentBack to Real estate & construction
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  • 3 to 6 weeksto live, then 30 days of tuning
  • $12,500fixed, per agent
  • Yours to keepno license fees
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Switchboard Agents$12,500 fixed · live in 3 to 6 weeks How it works Let’s build your agent