Draw package assembly
Every monthly draw put together for you: the pay apps, invoices, waivers, inspection and budget, in the order your lender wants, with one person signing off.
Built from our Investor reporting pack agent, set up for the owner’s or lender’s monthly draw.
Nine items on the lender’s list. All of them, in their order.
Here’s a typical run, step by step: what automation handles, what the agent does, and the calls that stay with your team.
Step 1 of 5Gather the pieces
Automation
Collects the 12 pay apps and invoices, 17 waivers, the insurance certificates and the June 28 inspection report.
Every piece lives in a known folder in the project tool or the ERP.
- Project tool
- Construction ERP
- Draw folder
~14 hours a month back
Where teams differThe site report can sit in the package, or come later from the lender’s own inspector.
Step 2 of 5Check the checklist
The agent
Goes through the lender’s nine items: right period, certificates current, and the inspector’s 62% squaring with what’s billed.
The lender asks for “evidence of insurance”. A certificate that lapses next month might not count.
- Draw folder
- Draw folder
~12 hours a month back
Where teams differLenders range from every invoice behind every pay app to the pay apps and a one-page summary.
Step 3 of 5Tie to the budget
The agent
Places every hard and soft cost on its budget line, including the invoices that don’t say which line they belong to.
An invoice just says “Phase 2 civil”. Grading goes on site work, the engineer’s fee on soft costs.
Automation
Ties the lines to the $512,400 request and finds site work $9,200 over its budget.
With every cost on a line, the totals and what’s over budget are plain addition.
- Construction ERP
- Draw folder
~14 hours a month back
Step 4 of 5Cover the overrun
Your teamIf a line is over budget
The development manager moves $9,200 from contingency to site work, or holds that cost back for next month’s draw.
Contingency is the owner’s cushion, and the lender watches how fast it goes. Spending it is a real decision.
- Draw folder
- Construction ERP
~2 hours a month back
Where teams differSome loans let you move contingency up to a limit. Others need the lender’s OK before a dollar moves.
Step 5 of 5Build the package
Automation
Puts everything into one file in the lender’s order with an index, and sends it to the development manager to sign.
The lender’s checklist sets the order. Stacking the nine items that way is clerical.
- Draw folder
- Lender portal
~8 hours a month back
What changes
Your development manager signs a finished draw instead of building one. The lender gets every item on its checklist, in its order, the first time.
- 3steps automated
- 2steps for the agent
- 1call kept with your team
Pick any step to see what happens there and why it sits in that lane.
What it could be worth
~50 hours a month back
$45,000 a year in time
For a developer running about five projects, each with a monthly lender draw, at $75 an hour. We work out yours from your own volumes before you sign.
Let’s build your agentOne proven agent, plugged into how you work.
Every team does this job a little differently, so we set these five with the people who do it today. We’ve done this in dozens of businesses, so we know where teams usually differ and ask about those first.
The agent
Same for every client- Follows the same proven steps
- A person on every exception
- Every decision logged
- Tested on your past work first
- Never submits a draw without sign-off
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Your systems
Where the work comes in, and where the result goes.
For this agentDocuments from your project tool and ERP, the package into the lender’s portal.
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Your rules
The limits and exceptions it works to.
For this agentYour lender’s checklist, and how contingency can be used.
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Your team
Who signs off, and who covers when they’re away.
For this agentThe development manager signs every draw.
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Your channels
Where your team hears from it.
For this agentEmail when the package is ready, a note for anything missing.
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Your output
What it hands back, in the format you already use.
For this agentOne PDF package in the lender’s order, with an index.
Reviewing each pay app and collecting waivers are their own agents in this catalog. Lender negotiations stay with your team.
The agent, and everything that keeps it working.
- The agentRunning on your systems, under your rules.
- The review screenWhere the exceptions land for your development manager and project accountant.
- Your rulebookYour limits, exceptions and who signs off, in one place, often for the first time.
- A test reportYour past draws, run through it and checked against the number.
- The runbookHow it works, what to check, and what to do if it stops.
- 30 days of tuningAfter it goes live, through a full month of your real draws.
Days from draw request to funded. We measure it before we start, and again at day 30.
Live in 3 to 6 weeks. About seven hours of your time.
We do the building. Your side: access, your last three draw packages and the lender’s checklist, and a short weekly check-in.
Then 30 days of tuning, with a short check-in each week, about two hours of yours. At day 30 we show you the number and hand everything over.
It keeps running whether or not we stay.
It runs in your accounts
Your cloud, your systems, and an AI account in your name, billed by the provider at their rates.
Changes in the first 30 days are included
A new rule, a changed limit, someone new signing off. That’s what tuning is for.
After that, your call
Your team edits the rulebook, the care plan covers it, or a bigger change is quoted first.
About this agent.
Every lender wants something different. Does that matter?
Does it submit the draw to the lender?
Our process isn’t quite like this. Will it still work?
How do we agree the number?
What does it cost to run once it’s live?
Want the draw ready the day pay apps close?
Tell us how your team handles draws today. We’ll show you this agent on examples like yours, and whether it fits the fixed price.
- 3 to 6 weeksto live, then 30 days of tuning
- $12,500fixed, per agent
- Yours to keepno license fees