Starts with
Invoice arrives
A vendor emails an invoice to the AP inbox as a PDF, a scan or a phone photo.
What if you had it
83 hours a month back$56,800 a year
About 5 minutes of keying on each of 1,000 invoices, plus $12,000 in duplicate payments stopped.
Customize to your business- Starts when
- A vendor emails an invoice to the AP inbox as a PDF, a scan or a phone photo.
- Result
- Each invoice logged once and never paid twice.
Why each part sits where it does
- AI agent. Each vendor puts the total somewhere different, and some never label it at all.
- Workflow automation. A duplicate has the same vendor and the same invoice number. An exact match is enough to catch it.
Reads
- AP inbox
- Vendor records
Writes
- Accounting
The agent
Invoice matchingMatches invoices to POs and receiptsWhat if you had it
67 hours a month back$36,200 a year
About 4 minutes of line checks on each of 1,000 invoices.
Customize to your business- Starts when
- Each invoice logged once and never paid twice.
- Result
- Every line matched, or the gap named in dollars.
Why each part sits where it does
- AI agent. The vendor bills “HD bracket, zinc” and your PO says “Mounting bracket 40mm”. A rule sees two different parts.
Reads
- Purchase orders
- Receiving log
Writes
- Accounting
The agent
Invoice matchingMatches invoices to POs and receiptsWhat if you had it
27 hours a month back$14,600 a year
About 20 minutes of gathering paperwork on each of 80 exceptions.
Customize to your business- Starts when
- Every line matched, or the gap named in dollars.
- Result
- Clean bills wait as drafts, and the one exception has a name on it.
Why each part sits where it does
- Workflow automation. The tolerance is a set number. Which bills need a person is known before anyone opens one.
- Person. Paying above the PO is new spending, and someone with the authority to approve it has to own it.
Reads
- Purchase orders
Writes
- Accounting
What if you had it
10 hours a month back$23,400 a year
About 10 hours a month building runs and spotting discount windows, plus $18,000 in early-payment discounts taken.
Customize to your business- Starts when
- Clean bills wait as drafts, and the one exception has a name on it.
- Result
- Bills paid on their due date, or early when the discount is worth it.
Why each part sits where it does
- Workflow automation. Due dates and discount windows are just dates. Sorting by them takes no judgment.
- Person. Money leaving the account is where your controls already put a person, and a changed bank detail deserves a second look.
Reads
- Accounting
- Vendor records
Writes
- Bank
What if you had it
16 hours a month back$8,600 a year
About 8 minutes on each of 120 vendor payment questions.
Customize to your business- Starts when
- Bills paid on their due date, or early when the discount is worth it.
- Result
- Vendors hear back the same day, and AP never has to open the ledger.
Why each part sits where it does
- Workflow automation. Every paid bill needs the same three updates, whoever the vendor is.
- AI agent. “Any news on the March invoice?” could mean four different bills, and the vendor quotes its own number, not yours.
Reads
- Accounting
- AP inbox
Writes
- Purchase orders
The agent
Vendor inquiriesAnswers vendor payment questions from the ledgerEnds with
Paid on time
The bill is paid by its due date, the PO is closed and the vendor already has the remittance.
What changes
AP stops retyping invoices. The controller sees only the bills that don’t match the PO, with the paperwork beside each one.
- 4steps automated
- 3steps for an AI agent
- 2calls kept with a person
What if you had it
203 hours a month back$139,600 a year in time and savings
For a 400-person company paying about 1,000 vendor invoices a month, at $45 an hour.
Customize to your business