Capital call notices
Every capital call and distribution notice built from your fund model and each investor’s commitment, with every allocation tied out to the cent. The batch waits for your CFO to release.
A $10M call, split by investor, side letters read before it goes.
Here’s a typical run, step by step: what automation handles, what the agent does, and the calls that stay with your team.
Step 1 of 5Split the call
Automation
Splits the $10M by commitment: $400,000 for Brightwater LP, $1,250,000 for Aldergate Pension, and checks each fits their unfunded.
Pro rata is arithmetic on commitments in the fund model.
- Fund model
- Fund admin system
- Fund admin system
~6 hours a month back
Step 2 of 5Apply the side letters
The agent
Reads Brightwater’s reduced fee rate and sees the fund model still charges the standard one, $2,300 too much.
Side letters are negotiated in prose, clause by clause, and no two word a fee break the same way.
- Side letters
- Fund admin system
~10 hours a month back
Where teams differSide letter terms live in the admin system at some managers. At plenty of others they are still in signed PDFs.
Step 3 of 5Build and tie out
The agent
Writes each notice with the amount, the fee, the unfunded commitment left and the wire details, in your house format.
Each notice explains one investor’s numbers, including any side letter change, in words they will read.
Automation
Adds up every notice to the call and checks the wire details on each against the fund’s verified account.
The notices add up to $10M to the cent, or they don’t.
- Fund admin system
- Fund admin system
~14 hours a month back
Where teams differRounding is a house rule: some funds push the stray cents to the largest investor, others to the GP.
Step 4 of 5CFO releases
Your team
Corrects Brightwater’s fee to the side letter rate, reads the tie-out summary and releases the whole batch.
Notices tell investors to wire money. The person who set the call should be the one to send it out.
- Fund admin system
- Fund admin system
~3 hours a month back
Step 5 of 5Post on release
Automation
The moment the CFO releases, puts every notice in the investor portal and logs who got what and when.
After release, posting and logging are the same for every investor in the fund.
- Fund admin system
- Investor portal
~4 hours a month back
What changes
Each call arrives as a batch that ties to the cent, with every side letter change shown, so nobody rebuilds the allocation sheet by hand.
- 3steps automated
- 2steps for the agent
- 1call kept with your team
Pick any step to see what happens there and why it sits in that lane.
What it could be worth
~37 hours a month back
$33,300 a year in time
For a manager with about 150 investors across three funds, issuing two calls or distributions a month, at $75 an hour. We work out yours from your own volumes before you sign.
Let’s build your agentOne proven agent, plugged into how you work.
Every team does this job a little differently, so we set these five with the people who do it today. We’ve done this in dozens of businesses, so we know where teams usually differ and ask about those first.
The agent
Same for every client- Follows the same proven steps
- A person on every exception
- Every decision logged
- Tested on your past work first
- Never sends a notice before the CFO releases it
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Your systems
Where the work comes in, and where the result goes.
For this agentYour fund model, commitments in your fund admin system, notices to your investor portal.
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Your rules
The limits and exceptions it works to.
For this agentSide letter terms, fee rates and how rounding is handled.
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Your team
Who signs off, and who covers when they’re away.
For this agentThe CFO for every release, the fund controller for anything that doesn’t tie.
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Your channels
Where your team hears from it.
For this agentNotices through your investor portal, a tie-out summary to the CFO.
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Your output
What it hands back, in the format you already use.
For this agentA batch of notices that sums to the call, held for release.
Quarterly investor reports are our Investor reporting pack agent, and K-1s are quoted on their own. Setting the call amount and moving any money stay with the CFO.
The agent, and everything that keeps it working.
- The agentRunning on your systems, under your rules.
- The review screenWhere the exceptions land for your fund accounting team and the CFO.
- Your rulebookYour limits, exceptions and who signs off, in one place, often for the first time.
- A test reportYour past capital call and distribution notices, run through it and checked against the number.
- The runbookHow it works, what to check, and what to do if it stops.
- 30 days of tuningAfter it goes live, through a full month of your real capital call and distribution notices.
Hours from the call amount being set to the batch ready for release. We measure it before we start, and again at day 30.
Live in 3 to 6 weeks. About seven hours of your time.
We do the building. Your side: access, your last four capital calls and their notices, and a short weekly check-in.
Then 30 days of tuning, with a short check-in each week, about two hours of yours. At day 30 we show you the number and hand everything over.
It keeps running whether or not we stay.
It runs in your accounts
Your cloud, your systems, and an AI account in your name, billed by the provider at their rates.
Changes in the first 30 days are included
A new rule, a changed limit, someone new signing off. That’s what tuning is for.
After that, your call
Your team edits the rulebook, the care plan covers it, or a bigger change is quoted first.
About this agent.
Does it send the notices?
How does it handle side letters?
Our process isn’t quite like this. Will it still work?
How do we agree the number?
What does it cost to run once it’s live?
Want the next capital call out on the day you planned?
Tell us how your team handles capital call and distribution notices today. We’ll show you this agent on examples like yours, and whether it fits the fixed price.
- 3 to 6 weeksto live, then 30 days of tuning
- $12,500fixed, per agent
- Yours to keepno license fees